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Russian State Vocational Teachers' University Integrated Collaborative Management Platform

Project Background

Integrated collaborative management platform

Russian State Vocational Pedagogical University (Yekaterinburg) was founded in 1979. It is located in Yekaterinburg, Russia. It is a university with high-quality education and talents, with 17,000 students. The number of faculty and staff of Russian State Vocational Pedagogical University (Yekaterinburg) is more than 1,100, including 57 professors, more than 130 associate professors, and more than 800 lecturers and teaching assistants. The school is a famous teacher training university in Russia and ranks third in the national teacher training university rankings.

Integrated collaborative management platform

The informatization of Russian State Vocational Pedagogical University (Yekaterinburg) has gone through the initial local area network to information system, and then to the large-scale application of dozens of business application systems. However, with more and more independent systems, the data islands and coordination difficulties caused by inconsistent development frameworks and inconsistent data specifications between systems have become more and more prominent. Russian State Vocational Pedagogical University has put forward the demand for a unified platform, hoping to achieve integrated collaborative operation of the campus and high-quality education by building a unified data exchange platform, a unified identity authentication platform, and a unified information service platform.

In December 2019, the Information Center of Russian State Vocational Pedagogical University, after communicating and investigating with multiple institutions, chose Gallop World IT as their partner.



Russian State Vocational Teachers' University

Goal of building an integrated collaborative management platform

By building a unified information platform, the Russian State Vocational Teachers University (Yekaterinburg) will achieve a high degree of integration and coordination of integrated collaborative management and teaching activities. The specific goals include:

Establish a unified identity authentication system for the Russian State Vocational Teachers University to ensure that all users on campus can easily and securely access the required systems, simplify management, and improve user experience.

Build an integrated collaborative management platform for the Russian State Vocational Teachers University (Yekaterinburg), integrating functions such as official document management, meeting management, contract management, portal integration, and yearbook management to promote office process automation.

Implement an inspection and supervision system to ensure effective tracking, early warning, and reporting of the annual key tasks of the Russian State Vocational Teachers University, and strengthen execution.

Establish a management data center for the Russian State Vocational Teachers University (Yekaterinburg), integrate scattered data resources on campus, form a unified data view, and support data-driven decision-making.


Russian State Vocational Teachers' University

Integrated collaborative management construction content

The overall functional architecture diagram of the integrated collaborative management system of the Russian State University of Vocational Pedagogy (Yekaterinburg):

Integrated collaborative management platform

Overview of the main functions of the integrated collaborative management system of the Russian State University of Vocational Pedagogical Education (Yekaterinburg):

Unified identity authentication platform

Single sign-on:

Develop a unified authentication center to support users to access all authorized business systems with one login, without having to repeatedly enter credentials.

Permission management:

Implement role-based permission allocation to ensure that each user can only access information and functions consistent with their responsibilities.

Security Audit:

Record user logins and operation logs, provide comprehensive security audit tracking, and ensure system security and compliance.

Collaborative office platform

Document Management:

·Online editing and approval: Provides rich text editing tools, supports online drafting of official documents, and customization of approval processes, to achieve paperless office.

·Official document tracking and statistics: The official document circulation process is visualized, the official document status can be viewed in real time, and the official document processing statistical report is automatically summarized at the end of the year.

Meeting Management:

·Schedule planning: supports online meeting reservations, automatically detects meeting room occupancy, and intelligently recommends the best option.

·Meeting notification and feedback: Send meeting notifications with one click, participants can reply online to confirm, and meeting minutes are automatically generated after the meeting.

Contract Management:

·Full life cycle management: covers all stages of contract drafting, review, signing, execution, and archiving to ensure compliance with contract management.

·Risk warning: automatically monitor contract execution and issue early warnings for contracts that are about to expire or breach.

Portal Integration:

·Personalized portal customization: Provide personalized information display portals for different user groups (teachers, students, administrative staff).

·Information aggregation push: Integrate campus news, course schedule, grade query and other modules to achieve accurate information push.

Yearbook Management:

·Data collection template: Design yearbook data entry template to simplify the data collection process.

·Yearbook compilation and publication: Support online editing, review, typesetting, complete electronic production and publication of yearbooks.

Russian State University of Vocational Pedagogical Education (Ekaterinburg) Supervision and Administration System

Task decomposition and allocation:

The annual key tasks of the Russian State University of Vocational Pedagogical Education (Yekaterinburg) are broken down into actionable sub-tasks and automatically assigned to the corresponding responsible persons.

Real-time tracking and early warning:

Automatically track the progress of task execution and automatically trigger the early warning mechanism if it exceeds the time limit or deviates from the plan.

Performance Evaluation:

Generate task completion reports regularly to provide an objective basis for performance appraisal of Russian State Vocational Pedagogical University (Yekaterinburg).


Data Center

Data Integration:

Through ETL tools, data from different source systems can be uniformly extracted, transformed and loaded to form a unified data view.

Data Services:

Provide data interface services to support on-demand calls from other systems and achieve data sharing.

Data analysis and presentation:

Built-in data analysis tools support data mining and report generation, providing decision support for management.


Project Results

After the integrated collaborative management system of the Russian State Vocational Pedagogical University (Ekaterinburg) was implemented, the university significantly improved its internal operation and management efficiency and achieved a comprehensive information transformation. The construction of a unified identity authentication and collaborative office platform not only greatly simplifies work processes, such as official document processing, meeting arrangements, contract management, etc., it also promotes the accurate transmission of information through the personalized portal of the Russian State Vocational Pedagogical University (Ekaterinburg) and strengthens It has improved the collaboration and communication between various departments of the Russian State Vocational Pedagogical University (Ekaterinburg). The introduction of the inspection and supervision system ensures the efficient execution and tracking of important tasks. With the establishment of the data center, the school can conduct in-depth data analysis and provide strong data support for management decision-making.

The integrated collaborative management system project of the Russian State Vocational Pedagogical University (Ekaterinburg) successfully created an efficient, collaborative, and intelligent working environment, which not only improved the satisfaction of faculty and students, but also laid the foundation for the long-term development of the school. Establish a solid foundation in information technology. The school management of the Russian State Vocational Pedagogical University (Ekaterinburg) highly praised the responsible, professional and leading technology demonstrated by Gallop World IT during the project development process. It provides a model for Gallop World IT Company in information construction cooperation with other universities in Russia.

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