Project level approval and progress check management system
Project Background
The Yunnan Provincial Tobacco Company of the People's Republic of China was formally established on March 27, 1982, and is responsible for tobacco work in Yunnan Province. These include 16 prefecture-level (municipal) tobacco monopoly bureaus (companies) in Kunming, Yuxi, Qujing, Honghe, Chuxiong, Dali, Zhaotong, Baoshan, Wenshan, Pu'er, Lijiang, Lincang, Dehong, Xishuangbanna, Nujiang, and Diqing. Since 2016, with the rapid development of the Yunnan Provincial Tobacco Bureau's informatization construction and the continuous changes in the types of national bureau projects, in order to meet the changing needs, the project planning monitoring system needs to be continuously transformed. In order to completely change the situation where the system is constantly modified and cannot be promoted and applied, the project resource management system urgently needs to re-sort out and design the existing business needs and the division of labor and cooperation of each system to meet the current business requirements for the project progress management system, and promote the application and promotion of project scheduling software and the comprehensive implementation of business and financial integration.
Project level approval and
progress system construction goals
In response to the problems and difficulties encountered by Yunnan Tobacco Company, Gallop World IT Company transformed the system based on the idea of improving work efficiency, standardizing management, and simplifying application. Through the comprehensive application of the planning management platform, construction project review software, and manufacturing project hierarchical approval software, the needs of Yunnan Tobacco Company for hierarchical approval management software were met. In 2017, the two parties started the development of Yunnan Tobacco Company's construction project hierarchical approval software to achieve comprehensive construction and improvement of the management system. From 2017 to 2024, the two parties maintained a close partnership and achieved a win-win situation.
(a) Construction project management software customization and standardization
Yunnan Tobacco Company can customize the management of project types and project indicators. Customizing the project document library management software by project type can also effectively solve the problem of system modification as the project type changes. Customizing project indicators can achieve separate management of project data and business data through the project document storage and retrieval system, so that business management and project management can be carried out separately, and the applicability of the project document archiving software system will be improved.
Gallop World IT assisted Yunnan Tobacco Company to solve the problem of inflexible project type task scheduling and management tools through customized transformation of project task allocation and management software, and fundamentally solved the pain point of inadequate execution of task allocation and execution management software through the project task distribution platform. Resource allocation and management software can also change dynamically with the annual changes in project types.
(b) Management standardization
The project construction process monitoring system developed by Gallop World IT can coordinate the management contents of the Yunnan Tobacco Company's construction process, such as the capital subsidy contract, bidding, contract, and capital allocation, with the existing construction engineering management software, engineering project execution management tools, construction project management software, and construction process quality management software. The business process is completed in the corresponding system for the resource utilization management software, and the result data is transmitted back to the project construction process monitoring system for viewing. Through the collaboration with the project collaborative office software, the integrated management of the project collaboration system is more standardized.
(c) Easy to use and improve work efficiency
In combination with the business scenarios of Yunnan Tobacco Company, Gallop World IT Company uses mobile technology to meet the needs of daily business work in a convenient and quick way, such as the development of project collaboration platform, project demand change management system and the use of manufacturing cost management software, so as to achieve the perfect launch of functions such as on-site acceptance, project write-off, and arrival confirmation. Through the use of mobile applications, the original work is made more efficient and faster. Yunnan Tobacco Company continuously optimizes the user interface and operation steps to make user operation simpler and faster.
Project level approval and
progress inspection management system construction content
System overall application architecture:
Technical framework design of project-level approval and progress inspection management system:
The project level approval and progress inspection management system developed by Gallop World IT Company adopts a front-end and back-end separation design. The front-end includes H5 and APP applications packaged with H5.
The interface presentation layer of the project cost monitoring software is the basic language of H5, and the development framework of Vue + Vant is adopted.
The business logic layer of the project risk assessment system adopts Springboot2.x and Mybatis 3.x, and the JVM operating environment adopts Jdk8. The use of Springboot reduces the maintenance of many configuration files in the project.
The interaction between the front-end and back-end of the risk management system uses the standard RESTful style interface specification to realize cross-language object transmission. The concept behind RESTful is to use the existing features and capabilities of the Web. The risk control tool software better uses some of the criteria and constraints in the existing Web standards and better expresses the CRUD operations of the data layer.
Technical architecture diagram:
Overview of the main functions of the system:
Program Management:
Project planning: Yunnan Tobacco Company's project quality management process software supports the addition, deletion, modification and query of project information, as well as the entry of beneficiary farmer information.
Project planning: Yunnan Tobacco Company's quality management indicator analysis software is top-down, with the provincial level formulating and issuing city-level plans, which are then refined to the county level, and finally the county level decomposes the plan.
Project changes: Yunnan Tobacco Company's project standards and compliance management system supports the adjustment and addition of project quantity, location, subsidy recipients, etc., and changes must go through a strict approval process.
Construction Management:
Project planning: Yunnan Tobacco Company's project quality management process software supports the addition, deletion, modification and query of project information, as well as the entry of beneficiary farmer information.
Write-off management:
After the project is completed, the project quality management and audit software is used to check and report the project from the county level to the final approval of the provincial level. The approval must go through multiple levels of review to ensure that the project meets the approval conditions and rectify any problems.
File Management:
The use of project document archiving software and document approval process management software has improved the support for project archive query, document management (including upload and export), and project archiving operations. Information can be added before project archiving, but information cannot be modified after archiving.
Dashboard Report:
Yunnan Tobacco Company developed a project collaboration platform that provides a real-time work progress dashboard. Users can customize the dashboard data and data analysis visualization display of their interest according to their needs, which facilitates monitoring and decision-making.
Basic information management：
Yunnan Tobacco Company's production data analysis tool can maintain the basic settings of the system, such as defining annual project types and planning tables.
Announcements and work reminders：
Yunnan Tobacco Company's operational data management software can integrate notification and announcement functions into the system, support sending and viewing notifications at all levels, and receive work reminders.
Mobile Application Assistance:
Yunnan Tobacco Company can use the project quality management system APP to conduct on-site acceptance, verification, supervision log entry, hidden project evidence collection and other operations, thereby achieving a close integration of information management and on-site work.
Project level approval and
progress system project effectiveness
Gallop World IT assisted Yunnan Tobacco Company in launching the project level approval and progress inspection management system, which not only solved the project type matching problem in the early stage, but also significantly improved work efficiency and standardized management processes. Through the project quality management system, project risk management system and project cost control system, technological innovation and optimization were achieved. At the same time, the statistical report and data analysis system and data display platform development of Yunnan Tobacco Company have brought substantial improvements and enhancements to the management of tobacco production infrastructure in Yunnan Province. From 2017 to 2024, the two parties maintained a close partnership and achieved a win-win situation.